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Marketing and Special Events Coordinator

Marketing and Special Events Coordinator

Promotions Public Relations Non-Profit and Social Services Marketing

Classification:  Full Time, Exempt

Reports To:  Executive Director, Wyoming Valley Children’s Association

Job Description:  The Marketing and Special Events Coordinator is responsible for leading all of the organization’s Marketing efforts as well as executing all fundraising and community events in order to increase community awareness of Wyoming Valley Children Association’s mission and programs.

Key Responsibilities:


  • Maintain the organization’s website and all Social Media outlets to promote the mission and work of the organization and to keep supporters informed of the latest activities
  • Prepare and submit press releases as needed and serve as the organization’s point of contact for all media outlets
  • Design the organization’s Annual Campaign piece and oversee mailings
  • Work with the Executive Director to create and execute an annual marketing plan
  • Develop and release online quarterly newsletters
  • Lead the compilation and mailing of the annual report


Special Events:

  • Oversee and seek to grow all the organization’s special events including the annual Walk-a-Thon and Gala
  • Serve as the lead and point of contact for all special events
  • Recruit and train volunteers for special events
  • Manage Donor Perfect, the organization’s donor database, by being responsible for all data entry, gift processing and reports
  • Create and execute a strategy for growing donors and identifying new opportunities
  • Work with the Executive Director to create and execute the organization’s development plan and preparing for a centennial campaign 



  • Bachelor’s degree in marketing, public relations or communications preferred
  • Previous experience in marketing, fundraising and/or special events
  • Excellent verbal and communication and interpersonal skills
  • Great organizational skills and the ability to multi-task and meet multiple deadlines
  • Proficient computer skills including:  Microsoft Office, website software and Social Media (Facebook, Twitter, LinkedIn, Constant Contact)
  • Previous knowledge of managing a database preferred
  • A proven track record in growing revenue and advancing the mission of an organization


  • Healthcare coverage including vision and dental
  • 403(b) retirement plan
  • Excellent vacation and sick leave
  • Long term disability and Life/AD&D insurance
  • Tuition assistance available
  • Tuition discount for children enrolled in WVCA’s programs
  • Flexible and healthy working environment

The information above is not comprehensive of all duties/responsibilities performed by this position.  This job description is not an employment agreement or contract.  The Executive Director and Board of Directors has the exclusive right to alter this job description at any time without notice.

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